Trade show booths
The single highest-ROI use. The robot walks a patrol pattern at your booth line, stops, sits, shakes hands, and gives your team a reason to start a conversation with everyone who stops. Aisle traffic converts to badge scans.
Meet Rex · Operator Included
The only thing at the trade show nobody walks past.
Rex is a 15 kg quadruped robot. We bring him to your booth, keynote or venue anywhere in Massachusetts, New Hampshire or Rhode Island — with a trained operator running it, $2M in liability coverage, and a certificate of insurance your venue will actually accept.
REX
Quadruped · Rev 2026.09
- On site
- 60min early
- Liability
- $2Mcovered
- COI issued
- 24hrs
- From
- $595/event
$2M insured
COI naming your venue, issued in 24 hours.
Operator included
Run by the owner. No separate technician fee.
Your logo on Rex
Branded flank panels for $350, reusable all show.
Flat rates from $595
Delivery, setup and teardown already included.
§01 — Applications
What it actually does for you on the day.
A robot is not the deliverable. Booth traffic, a keynote moment people film, a photo line that doesn't thin out — that's the deliverable. Here's where it earns its fee.
Product launches
The robot carries or reveals the product — a box, a bottle, a keycard — and walks it to your executive on cue. One rehearsed 30-second beat that lands in every phone in the room.
Company parties & holiday events
Roaming entertainment that works a room without a stage, a mic or a schedule. Tricks on request, photos with everyone, and it doesn't need a green room.
Conference keynotes
A walk-on for your speaker, a live demo of the hardware, or a Q&A prop with real voice interaction. We rehearse the cue with your AV team at soundcheck.
University & STEM programs
Open labs, admissions days, engineering career fairs. We talk through the LiDAR, the gait controller and the onboard compute at whatever depth the audience wants.
Birthday parties
Our entry tier, and honestly the most fun booking we take. One hour, tricks, races, and every kid gets a turn driving it under supervision.
§02 — Rates
Rent a Robot Today
Flat rates. Operator, delivery and insurance included.
No hourly surprises and no separate technician line item — the person running the robot is the person who owns it. Rates below cover the Greater Boston zone; travel beyond that is a transparent add-on.
| Package | On-site | Rate | Best fit |
|---|---|---|---|
| Private EventEntry tier | 1 hour | $595 | Birthday parties, small family and community events within 30 miles of Boston. |
| Booth ActivationMost booked | 2 hours | $950 | Keynote walk-ons, product reveals, evening receptions, a focused push during peak show hours. |
| Half DayBest valueRecommended | 4 hours | $1,650 | The right call for most trade show booths and campus events — covers a full morning or afternoon block. |
| Full Day | 8 hours | $2,800 | Show-floor open to close, with battery swaps built into the schedule so the robot is never dark. |
| Multi-Day Show2+ consecutive days | Per day | from $2,400/day | Multi-day conferences and expos. Includes overnight secure storage of the unit on or near site. |
Add-ons & Adjustments
Custom branded wrapYour logo and colors applied to the robot's flank panels
$350
Second operatorRecommended for crowds over 500 or two-stand coverage
$300 / day
Rehearsed cue programmingA scripted beat timed to your AV, rehearsed at soundcheck
$250
Travel beyond 50 miles of Boston
$1.25 / mile
Overnight stayApplies to events over 150 miles out or with a call time before 7am
$220
Rush bookingConfirmed inside 72 hours of the event
+15%
§03 — Run of Show
How a booking runs, start to finish.
These steps happen in order, every time. If you're an event planner comparing vendors, this is the part that tells you whether the day will be smooth.
You send the date, venue and goal
Use the form below or email direct. The three things that matter: when, where, and what you want people to walk away having seen. You get a reply the same business day.
Quote and hold, within 24 hours
A flat quote with every line visible, plus a soft hold on the date at no charge for 5 business days while you get internal sign-off.
Contract, 50% deposit, and your COI
A short rental agreement, half down to confirm, and a certificate of insurance naming your venue as additional insured — issued within 24 hours of signing, which is usually faster than the venue's own deadline.
Site check before the day
A 15-minute call or walkthrough to confirm floor surface, stairs, elevator access, power, crowd flow, and where the robot can safely operate. Flooring matters more than anything else — we'll flag polished marble and deep carpet early.
Event day: we arrive an hour early
Unload, systems check, battery check, boundary walk, and a short brief for your booth staff on what to tell people. Setup is done before your doors open.
Operated the whole time, never left running
The robot is under active operator control for every minute it's powered, with battery swaps scheduled into breaks. It does not roam unattended.
Teardown and your photo set
We pack out clean, then send you the onboard photo and video capture from the day within 48 hours — yours to use in your own recap and social posts.
§04 — Coverage
Massachusetts, New Hampshire and Rhode Island.
Based in Boston, driving distance to the entire region. Travel inside the first 50 miles is already in the rate.
Boston, Cambridge, Somerville, Brookline, Newton, QuincyZone 1 · 0–25 mi
Included
Route 128 belt — Waltham, Burlington, Woburn, Dedham, BraintreeZone 1 · 0–25 mi
Included
Worcester, Lowell, Providence RI, Nashua NH, PlymouthZone 2 · 25–50 mi
Included
Springfield, Cape Cod, Manchester NH, Portsmouth NH, Newport RIZone 3 · 50–110 mi
$1.25 / mi
Rest of New England & New York metroBy arrangement
Quoted
Venues we're already set up for
Convention centers and hotels have their own insurance paperwork, load-in windows and floor rules. We handle the Boston Convention & Exhibition Center, Hynes, Encore, Seaport hotels and the major campus venues as routine — send us the venue name and we'll tell you on the first call whether anything unusual applies.
Where the robot works best
Carpet, concrete, tile, hardwood, grass and pavement — all fine, including stairs up to a 16 cm rise and slopes to 40°. The two surfaces we plan around are highly polished stone and very deep pile carpet. Neither is a dealbreaker; both just change the routine, which is exactly what the site check is for.
§05 — Safety & Insurance
The section your risk manager reads.
Most novelty event vendors lose corporate work here. We lead with it, because a procurement team that can tick these boxes can approve the invoice.
$2M general liability
$1M per occurrence, $2M aggregate — the standard threshold nearly every venue and corporate contract requires.
Certificate of insurance in 24 hours
Naming your venue and your company as additional insured, issued on request as soon as the contract is signed. Send us the exact legal entity name and address.
W-9 and COI on file, ready to send
Vendor onboarding packets, procurement portals, and net-30 invoicing are all normal for us. We can be set up as a supplier before the event.
Operator-controlled at all times
The unit is never left running unattended, has an immediate stop under the operator's thumb, and runs inside a defined operating boundary agreed at the site check.
360° obstacle awareness
The onboard 4D LiDAR gives a 360°×90° field of view with sub-decimeter detection, so the robot sees and avoids people and obstacles independently of the operator.
Walking pace in crowds
Rex is capable of 3.7 m/s in the open, but operates at a deliberate walking pace whenever guests are within the boundary. Speed is the operator's choice, not a fixed setting.
Public-contact protocol
Guests may touch and photograph the robot, and children interact under our direct supervision. Photos and video capture only what your event already permits.
§06 — Questions
Asked before every booking.
Can we put our logo on it?
Yes — a custom branded wrap on the robot's flank panels is $350 and reusable across every day of a multi-day show. Send vector artwork at least five business days out. For trade shows this is worth it: every photo a visitor takes carries your mark.
How long does the battery actually last?
Roughly 90 minutes to two hours of real event use per battery, and less than that if it's doing tricks continuously. We bring charged spares and swap them in under two minutes, so from your side the robot is simply available for the whole booked block. Battery swaps are scheduled into natural breaks.
Does it need special power or space?
One standard outlet near the booth for charging spares, and that's it. The robot itself works in whatever footprint you have — it's about the size of a medium dog. For a booth we suggest at least a 10×10 area so there's room for a photo line to form without blocking the aisle.
Is it safe around kids and crowds?
Yes, with the protocol above: an operator in control at all times, an immediate stop, onboard 360° obstacle avoidance, and a defined operating boundary. Children interact under direct supervision. We've designed the offering so the robot is never roaming on its own.
Can it talk, or respond to people?
It has voice interaction and 40 TOPS of onboard AI compute, so it can respond to speech and take spoken commands. In a loud show hall we lean on physical tricks and gestures instead — they read better across a noisy floor than audio does.
What if it breaks on the day?
If the unit becomes inoperable and we can't restore it on site, you're refunded pro rata for the unfulfilled time — full refund if it never works at all. That's written into the rental agreement rather than left to goodwill.
How far ahead should we book?
Three to four weeks is comfortable and guarantees COI and branding turnaround. We do take rush bookings inside 72 hours at a 15% premium when the calendar is open — if your date is close, just ask.
What's the cancellation policy?
The 50% deposit is refundable up to 14 days before the event. Inside 14 days it's retained, but it transfers in full to any rescheduled date within six months. Weather cancellations on outdoor events reschedule at no charge.
§07 — Request a Quote
Tell us the date and the goal.
Same-business-day reply, a flat quote inside 24 hours, and a free 5-day hold on your date.
- Email direct
- tyler@wrax.io Fastest route. Include your date and venue.
- Service area
- Massachusetts · New Hampshire · Rhode IslandBased in Boston. First 50 miles included.
- Typical booking
- Half Day, 4 hours — $1,650Operator, delivery and insurance included.
- For procurement
- W-9, COI and net-30 invoicing availableAsk and we'll send the vendor packet the same day.